Registration

01. Pre-Registration and On-Site Registration
02. Pre-Registration Procedure
03. Additional Applications
04. Registration Fees
05. Registrant's Kit
06. Registration of Conference Presenters
07. Additional Presentations
08. Accompanying Family Members
09. Banquet
10. Payment Method
11. Admission Process at the Registration Desk
12. Cancellation

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Note: Acceptance notification was sent on August 10. Presenters must complete their registration for the conference by August 31, 2018.
Please contact APMC 2018 Secretariat if you have not received the notification yet.

Note: Workshops/Short Courses presenters will be informed about the registration method from APMC 2018 secretariat.
 

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01. Pre-Registration (Early Bird & Advance) and
On-Site Registration

Those who intend to participate in the 2018 Asia-Pacific Microwave Conference (APMC 2018), including the presenters, session chairs, committee members, etc., are requested to register for the "Conference" (from November 7 to 9, 2018) and/or the "Workshops/Short Courses" (on November 6, 2018).

Pre-Registration (Early Bird & Advance) is available on the APMC 2018 website from August 1 to October 23, 2018:
the entrance of the "APMC 2018 Registration System" is at the bottom of this page.

For those who cannot register beforehand, On-Site Registration is available at the Registration Desk at the Conference venue from November 5 to 9, 2018.

02. Pre-Registration Procedure

There are six main steps for the APMC 2018 Pre-Registration procedure:

(a) Enter an email address into the boxes of the first page of the "APMC 2018 Registration System" and push the "Send" button. You will soon receive an email to go on to the "Registration Form" in the Registration System.
(b) Enter the registrant's information into the Registration Form.
(c) Enter the Accompanying Family Member's information into the Registration Form (if any).
(d) Select the Registration Options in the Registration Form:

• • Registration Type
    (Presenter (Presenting Author), or Audience (no presentations)) (Superpass, Conference, or Workshops/Short Courses) (Regular, or Student/Retiree) (Member, or Non-Member)
  • Additional Presentations at the Conference (optional)
  • Participation in the Welcome Reception
  • Participation in the Banquet (optional)

(e) Create a "Registration ID" and log in to the "Personal Account Page*."
(f) Complete the payment in the Personal Account Page (see "10" below).

*After selecting the Registration Type and entering all the necessary information into the Registration Form, each registrant will receive a "Registration ID" that corresponds to his/her "Personal Account Page."

03. Additional Applications

In the Personal Account Page, the registrants can make Additional Applications for "Additional Presentations" (see "07" below), and "Banquet" (see "09" below), in case they did not apply for them when they first registered themselves through the Registration System.

The registrants can make additional applications as many times as they like, until August 31, 2018 for the "Additional Presentations," and until October 23, 2018 for the "Banquet."

04. Registration Fees

The registration fees are separated for the "Conference" and "Workshops/Short Courses," but you can take advantage of a better deal by selecting "Superpass," which covers both the "Conference" and "Workshops/Short Courses."

Those who registered for the "Conference" will get admission to the Welcome Reception (on November 6, 2018), the Opening Ceremony and Keynote Addresses (on November 7, 2018), and the Technical Sessions (from November 7 to 9, 2018).
Those who registered for the "Workshops/Short Courses" will get admission to the Workshops/Short Courses on November 6, 2018.

There are also privileges of membership of the APMC 2018 sponsoring organizations; "IEICE," "IEEE MTT-S," "IEEE AP-S," "EuMA," "URSI," "JIEP," "JEMEA," or "IEEJ." Please visit the sponsoring organizations' websites for membership application, only if you like.

• IEICE : http://www.ieice.org/eng/index.html
• IEEE MTT-S : http://www.mtt.org/
• IEEE AP-S : http://www.ieeeaps.org/
• EuMA : http://www.eumwa.org/
• URSI : http://www.ursi.org/en/home.asp
• JIEP : http://jiep.or.jp/index.php
• JEMEA : http://www.jemea.org/
• IEEJ : http://www.iee.jp/

The Registration Fee differs depending on;

• a. the application date for registration
• b. whether the registrant is a student/retiree or not
• c. whether the registrant is a member of any of the APMC 2018 Sponsoring Organizations above or not

1: Regular (Member), 2: Regular (Non-Member), 3: Student/Retiree (Member), 4: Student/Retiree (Non-Member)
 

• Those who selected "Student" will be required to show their student ID on their arrival at the Registration Desk at the Conference venue. In case you are a student now and if you are graduating from school before the date of APMC 2018 (November 5, 2018), please bring a copy of your student ID to the Registration Desk. The student ID must be written either in English or Japanese.
• The definition of "Retiree" is as follows: a person who is attaining the age of 60 years as of November 5, 2018, and not gainfully employed. Those who selected "Retiree" will be required to show a legal ID on their birthday on their arrival at the Registration Desk at the Conference venue. The ID must be written either in English or Japanese.
• Please note that, from October 24 to November 4, 2018, the Pre-Registration will NOT be accepted. Those who could not complete registration by October 23, 2018, should register during the Conference period.

Registration Desk

The Registration and Information Desk will be located on the 1st floor of the Conference venue, Kyoto International Conference Center, and will be open during the following hours:

• • November 5, 2018 : 16:00-19:00
• • November 6, 2018 : 09:00-18:00
• • November 7, 2018 : 08:00-17:00
• • November 8, 2018 : 08:00-17:00
• • November 9, 2018 : 08:00-14:30

05. Registrant's Kit

Those who pre-registered for the "Conference" (or "Superpass") will each receive a set of the Conference Registrant's Kit, which includes a digital copy of the Conference Proceedings, a printed name tag, a Conference Bag, Thickets for Lunch Boxes etc.

The kit will also include a souvenir gift for those who pre-registered early; the number of the gifts is limited and they will be provided on a first-come-first-served basis.

Those who pre-registered for the "Workshops/Short Courses" (or "Superpass") will each receive a digital copy of the Workshops/Short Courses Digest. The registration fees ("Superpass," "Conference," and "Workshops/Short Courses") do NOT include the Banquet fee.

06. Registration of Conference Presenters

The presenters at the Conference must register as "Regular (Presenter)" for the "Conference" (or "Superpass") to present one paper. Presenters with multiple paper presentations must apply for "Additional Presentations" (see "07" below).

07. Additional Presentations

If a Presenter wishes to give multiple paper presentations at the Conference, he/she needs to pay an additional fee of 20,000 Japanese Yen (JPY) per paper for the second and subsequent papers.

08. Accompanying Family Members

Those who pre-registered for the "Conference" (or "Superpass") can register their family members for APMC 2018. Accompanying Family Members should be the registrant's family or relative, such as his/her spouse (husband or wife), sibling (brother or sister), child, etc., who will not attend the conference sessions, but will participate in the conference's official events, such as the "Welcome Reception" (free of charge), the "Banquet" (10,000 or 15,000 Japanese yen (JPY) per person)."

Please note that Accompanying Family Members cannot attend the technical sessions of the Conference or Workshops/Short Courses, and will not be provided with a copy of the Conference Proceedings or Workshops/Short Courses Digest.

Those who are interested in participating in the Conference sessions should register individually.

Each Registrant can register up to 3 Accompanying Family Members in the Registration Form. In case there are more than 3, please enter their names and other information into the "Memo" box at the bottom of the form.

09. Banquet

The APMC 2018 Banquet is scheduled to be held on the evening of Thursday, November 8, 2018 for the registrants of the "Conference" (or "Superpass").

The price of a Banquet Ticket for one person differs depending on the registration date;

• • From August 1 to October 23, 2018 : 10,000 JPY per person
• • From November 5 to 7, 2018 : 15,000 JPY per person

The number of banquet tickets is limited, and the tickets will be sold on a first-come-first-served basis.

10. Payment Method

For Pre-Registration, the payment should be done using the on-line Credit Card Settlement System, which will be available in the "Personal Account Page."

If you have difficulty in paying by credit card, you can select another way, "Bank Transfer," by clicking the button in the Registration System. Payment by bank transfer must be completed within 10 days from the registration date. If we find the payment not completed by then, the registration will become invalid.

For On-Site Registration, the payment should be done in cash (JPY only), or by credit card.

Acceptable Card Types:

• • Pre-Registration: VISA, MASTER, Amex, Diners, JCB
• • On-site Registration: VISA, MASTER, Amex, Diners (JCB is not acceptable)

Please refer to the confirmation email from the Credit Card Settlement Company with the message title of "APMC 2018: Credit Card Settlement Confirmation" for the letters to be written on the bill from your credit card company. You should be able to find the following statements in the confirmation email;

• • The transaction description on your credit card statement will be "∗∗∗∗∗∗∗".
     (The "∗∗∗∗∗∗∗" part will be written on the bill.)

11. Admission Process at the Registration Desk

If you have pre-registered for APMC 2018 through the on-line Registration System and completed the payment, you should have received an email with the title "APMC 2018: Payment Completed."

Please show the message on the payment confirmation email to the Registration Staff on your arrival at the APMC 2018 venue, either on your mobile device screen or on a printed sheet.

If you have not pre-registered for APMC 2018, please come to the Registration Desk at the venue and register yourself on site.

12. Cancellation

In the event of cancellation, no refund will be made after the completion of payment, no matter what the reason may be.

APMC 2018 Registration System

• Click here for the "APMC 2018 Registration System"