Information for Speakers

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Oral Presentation Information

1. The speakers (presenting authors) and session chairs must gather in the scheduled session room before the start of the session, so that the chairs can confirm the speakers' names and the paper titles. Presentations with no speaker (no-show presentations) will not be included in IEEE Xplore after the conference.

2. The time length of a presentation is basically 20 minutes, including a 5-minute discussion. (Some of the invited talks, however, will be allotted 40 / 30 / 25 minutes) The chairs should be timing each presentation to finish the session at the scheduled time, reminding the speaker orally or by ringing a bell.

3. Each session room will be equipped with a computer and an LCD projector (with the aspect ratio "4:3"). The operating system for the session room computer will be Microsoft Windows 7, with Microsoft Power Point 2010 and Adobe Reader XI installed. All the presentation materials need to be compatible with these applications.

4. Each session room computer will be equipped with USB ports to read a USB flash drive. Each one of the speakers must load the presentation file by him/herself onto the computer through the media. The presentation file should be named using the Presentation Number and the speaker's family name; if the presentation number is "WE1A-1" and the speaker's name is "Suzuki," the file name should be "WE1A_1_Suzuki.pptx." Put underscores (_) instead of hyphens (-) for the file name. The file should be copied into the folder of the session, which should be found on the desktop of the session room computer. The speakers should load the presentation data onto the session room computer during the break time before the session.

5. Connecting your own PC to the LCD projector in the session room is strongly discouraged. There will not be enough time for doing or undoing such connections between the presentations.
If you exceptionally need to do this, you should do a "test" on connecting your computer to the projector at the "Preparation Room for Speakers" in the conference venue (see "7" below), prior to your session. Note that your computer must have a socket for an RGB connector (D-sub 15) to be plugged in, but not all computers can be connected to the projector at the conference site. You should bring the presentation data in a USB flash drive just in case.

6. No overhead projector for transparencies will be prepared.

7. We will provide a "Preparation Room" for speakers on the 3rd floor of Sendai International Center, the conference venue, where the speakers can rehearse and check their presentations. In case you bring your own PC, you should check before your session whether your PC can be properly connected to the LCD projector.

8. Please make your presentation slides with high visual contrast. Also, be sure to use standard fonts. Special fonts such as "Monotype sports" or "Windings" may not be installed in projection PCs. Please do not use local language fonts.

9. The main responsibilities of the session chairs are to introduce the speakers to the audience, moderate discussions, keep the session on schedule, and record "no-show" papers, if any. There will be a Session Assistant in each session room. The chairs can ask them to time each presentation, if necessary.

10. In case any of the speakers does not show up (no-show), the chairs should NOT advance or change the order of the presentations. They should hold the session for 20 minutes, and keep the schedule for the rest of the presentations unless otherwise specified by the APMC 2014 Technical Program Committee and/or the APMC 2014 Secretariat. The chairs may fill the time slot with a discussion or have a short break declaring the time for restart. The chairs should also record the no-show presenters on the "Session Report" sheet, which will be provided at the session room and collected by the Session Assistant at the end of the session.
 

Poster Presentation Information

1. The Poster Sessions will provide an opportunity for authors of accepted papers to present theoretical or experimental material in poster format. The speakers (presenting authors) will talk with interested colleagues in an informal manner.

2. The Poster Sessions will be held in Room G (Sakura) on the 2nd floor of the Sendai International Center on November 5, 6, and 7, 2014.

  [ "Core Time" of Poster Sessions ]
    WE3G   :   15:30 - 17:00, November 5, 2014
    TH1G   :    10:00 - 11:30, November 6, 2014
    TH3G   :    15:30 - 17:00, November 6, 2014
    FR1G   :    10:00 - 11:30, November 7, 2014
    FR3G   :    14:00 - 15:30, November 7, 2014
 

3. Please start setting up the posters "1 hour" before the Core Time starts. (*For example, if the Core Time starts from 10:00 AM, the speakers should start preparing their posters from 9:00 AM.)

4. There is "one poster board" prepared for each presentation; one board is sized 1.8 meters wide and 1.2 meters high, and will be put up on two long legs for the board to stand by itself, which will make the poster board about 2.1 meters high. Posters can be posted using push-pins, which will be provided by the conference organizers.

5. Speakers are requested to stay at their posters during the "Core Time" above, otherwise, the presentation will be regarded as "no show" and will not be included in the IEEE Xplore after the conference.

6. The posters must be removed by the speakers themselves. Please be sure to clear your poster board within "30 minutes" after the Core Time ends. (*For example, if the Core Time ends at 16:30, the speakers must clear the poster board by 17:00.)
 

Please follow the procedure below to present your paper at APMC 2014.

You need to complete the following three steps by August 31, 2014.
  01. Pre-Registration for APMC 2014
  02. Preparation of Final Manuscript for the Conference Proceedings
  03. Uploading Final Manuscript
 

Pre-Registration for APMC 2014

  • Please complete the Pre-Registration (including all payments) by August 31, 2014, to participate in APMC 2014.

    • Each paper must have at least one speaker (presenting author) who has completed the Pre-Registration and also will come to the conference in November.
    • Please note that papers with no speaker (presenting author) will not be included in the Final Program, the Conference Proceedings, and will not be included in the IEEE Xplore database. Also, please be sure that no-show papers (not presented papers) will not be considered to be included in IEEE Xplore.

 

Preparation of Final Manuscript for the Conference Proceedings

  • Prepare a Final Manuscript of your paper as the camera-ready copy for publication of the Conference Proceedings.

  • Please do not enter any text at the header and footer of each paper. Also, please be sure that the top margin is 0.75 inches and the bottom margin is 1 inch. There should be no text written at the top and bottom margins.

  • Please do not change the paper format, the first author's information, and the corresponding author's information. Please try not to change too much of your paper contents. Miner changes are recommended.

    • If you are requested to consider any suggested revisions about your paper by the Technical Program Committee, please take them into consideration when preparing the final manuscript of your paper.

  • Before submission, you must use IEEE PDF eXpress for checking your PDF file or converting your source file to the PDF file.
    Conference ID : 33650x

    • Please ignore the message: "The submission deadline for 33650X is Tuesday, March 31, 2015" during use of IEEE PDF eXpress.

 

Uploading Final Manuscript

  • Camera-ready manuscript has been closed.

  • After you have completed the Pre-Registration to attend APMC 2014, please upload the manuscript file of your paper in TPMS by August 31, 2014.

  • Even if you do not need to revise your paper, you must submit the final manuscript all the same.

  • To be included in IEEE Xplore, the manuscript file should be checked using the IEEE PDF eXpress.


 

Visa Information

  • If you need a visa to enter Japan, please see the following page for further information.


 

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