Registration

01. Pre-Registration and On-Site Registration
02. Pre-Registration Procedure
03. Additional Applications
04. Registration Fees
05. Registrant's Kit
06. Registration of Conference Speakers
07. Accompanying Student Speakers
08. Additional Presentations
09. Accompanying Family Members
10. Banquet
11. Rump Session
12. Payment Method
13. Entrance Ticket
14. Cancellation
15. Privacy Policy
 

01. Pre-Registration (Early Bird & Advanced)
      and On-Site Registration

Those who intend to participate in the 2014 Asia-Pacific Microwave Conference (APMC 2014), including the speakers, session chairs, committee members, etc., are requested to register for the "Conference" (from November 5 to 7, 2014) and/or the "Workshops/Short Courses" (on November 4, 2014).

Pre-Registration (Early Bird & Advanced) is available on the APMC 2014 website from August 8 to October 24, 2014:
the entrance of the "APMC 2014 Registration System" is at the bottom of this page.
For those who cannot register beforehand, On-Site Registration is available at the Registration Desk at the Conference venue from November 3 to 7, 2014.
 

02. Pre-Registration Procedure

There are seven main steps for the APMC 2014 Pre-Registration procedure:

(a) Enter an email address (or two) into the box(es) of the first page of the "APMC 2014 Registration
System" and push the "Send" button. You will soon receive an email to go on to the "Registration Form" in the Registration System.
(b) Enter the registrant's information into the Registration Form.
(c) Enter the Accompanying Family Member's information into the Registration Form (if any).
(d) Select the Registration Options in the Registration Form:

  • • Registration Type (Superpass, Conference, or Workshops/Short Courses) (Regular, Student, or Retiree)
  • • Accompanying Student Speakers (optional)
  • • Additional Presentations at the Conference (optional)
  • • Participation in the Welcome Reception
  • • Participation in the Banquet (optional)
  • • Participation in the Rump Session (optional)

(e) Create a "Registration ID" and log in to the "Personal Account Page*."
(f) Complete the payment in the Personal Account Page (see "12" below).
(g) Wait for the Entrance Ticket to be delivered by post (see "13" below).

*After selecting the Registration Type and entering all the necessary information into the Registration Form, each registrant will receive a "Registration ID" that corresponds to his/her "Personal Account Page."
 

03. Additional Applications

In the Personal Account Page, the registrants can make Additional Applications for "Accompanying Student Speaker" (see "07" below), "Additional Presentations" (see "08" below), "Banquet" (see "10" below), and "Rump Session" (see "11" below), in case they did not apply for them when they first registered themselves through the Registration System.
The registrants can make additional applications as many times as they like, until August 31, 2014 for the "Accompanying Student Speakers" and "Additional Presentations," and until October 24, 2014 for the "Banquet" and "Rump Session."
 

04. Registration Fees

The registration fees are separated for the "Conference" and "Workshops/Short Courses," but you can take advantage of a better deal by selecting "Superpass," which covers both the "Conference" and "Workshops/Short Courses."

Those who registered for the "Conference" will get admission to the Welcome Reception (on November 4, 2014), the Opening Ceremony and Keynote Addresses (on November 5, 2014), and the Technical Sessions (from November 5 to 7, 2014).
Those who registered for the "Workshops/Short Courses" will get admission to the Workshops/Short Courses on November 4, 2014.

There are also privileges of membership of the APMC 2014 sponsoring organizations; "IEICE," "IEEE MTT-S," "IEEE AP-S," "EuMA," or "URSI." Please visit the sponsoring organizations' websites for membership application, only if you like.


 

  • The Registration Fee differs depending on;
    • a. the application date for registration
    • b. whether the registrant is a student/retiree or not
    • c. whether the registrant is a member of any of the APMC 2014 Sponsoring Organizations above or not
Registration Type Pre-Registration On-Site
Registration
from November 3 to 7, 2014		 Presentation/
Accompanying
Student Speakers
Early Bird  
from August 8 to September 30, 2014		 Advanced
from October 1 to 24, 2014		 Presentation at Conference Accompanying Student Speakers
Superpass(Conference +
Workshops/
Short Course) 		Regular(Member)<S1> 50,000*JPY 55,000*JPY 65,000JPY Allowed up to 2
Student
Speakers(24,000 JPY
per person)
Regular(Non-Member)<S2> 60,000*JPY 65,000*JPY 75,000JPY
Student/Retiree(Member)<S3> 15,000**JPY 18,000**JPY 23,000JPY Not
Allowed
except
"Invited Speakers"		 Not
Allowed
Student/Retiree(Non-Member)<S4> 20,000**JPY 23,000**JPY 28,000JPY
Conference
(November 5-7, 2014) 		Regular(Member)<C1> 48,000*JPY 53,000*JPY 60,000JPY Allowed up to 2
Student
Speakers(24,000 JPY
per person)
Regular(Non-Member)<C2> 58,000*JPY 63,000*JPY 70,000JPY
Student/Retiree(Member)<C3> 13,000JPY 16,000JPY 18,000JPY Not
Allowed
except
"Invited Speakers"		 Not
Allowed
Student/Retiree(Non-Member)<C4> 18,000JPY 21,000JPY 23,000JPY
Workshops/
Short Course
(November 4, 2014) 		Regular(Member)<W1> 6,000*JPY 7,000*JPY 10,000JPY Not
Allowed		 Not
Allowed
Regular(Non-Member)<W2> 7,000*JPY 8,000*JPY 12,000JPY
Student/Retiree(Member)<W3> 3,000JPY 4,000JPY 5,000JPY Not
Allowed		 Not
Allowed
Student/Retiree(Non-Member)<W4> 4,000JPY 5,000JPY 6,000JPY

* With Box Lunch, ** with box lunch for "invited" speakers

  • Those who selected "Student" will be required to show their student ID on their arrival at the Registration Desk at the Conference venue. In case you are a student now and if you are graduating from school before the date of APMC 2014 (November 4, 2014), please bring a copy of your student ID to the Registration Desk. The student ID must be written either in English or Japanese.
  • The definition of "Retiree" is as follows: a person who is attaining the age of 60 years as of November 4, 2014, and not gainfully employed. Those who selected "Retiree" will be required to show a legal ID on their birthday on their arrival at the Registration Desk at the Conference venue. The ID must be written either in English or Japanese.
  • Please note that, from October 25 to November 2, 2014, the Pre-Registration will NOT be accepted. Those who could not complete registration by October 24, 2014, should register during the Conference period.

Registration Desk

The Registration and Information Desk will be located on the 2nd floor of the Conference venue, Sendai International Center, and will be open during the following hours:

  • • November 3, 2014 : 16:00-19:00
  • • November 4, 2014 : 09:00-18:00
  • • November 5, 2014 : 08:30-17:00
  • • November 6, 2014 : 08:00-17:00
  • • November 7, 2014 : 08:00-14:30

 

05. Registrant's Kit

Those who pre-registered for the "Conference" (or "Superpass") will each receive a set of the Conference Registrant's Kit, which includes a copy of the Conference Proceedings (CD-ROM), a printed name tag, a Conference Bag, etc.

The kit will also include a souvenir gift for those who pre-registered early; the number of the gifts is limited and they will be provided on a first-come-first-served basis.

Those who pre-registered for the "Workshops/Short Courses" (or "Superpass") will each receive a copy of the Workshops/Short Courses Digest (USB flash drive). The registration fees ("Superpass," "Conference," and "Workshops/Short Courses") do NOT include the Banquet fee and the Rump Session fee.
 

06. Registration of Conference Speakers

The speakers at the Conference, including student speakers, must register as "Regular" for the "Conference" (or "Superpass") to present one paper. Speakers with multiple paper presentations must apply for "Additional Presentations" (see "08" below).

Student speakers, however, can accompany his/her own supervisor who has registered for APMC 2014 so that they can each present "one paper" without registering as "Regular" for the Conference by themselves (see "07" below). Student speakers with no registered supervisor must register themselves for APMC 2014 as a "Regular" participant for the "Conference" (or "Superpass").
 

07. Accompanying Student Speakers

If you are a teacher at school and have selected "Regular" for the "Conference (or Superpass)," you can register up to two students of yours as "Accompanying Student Speakers" (24,000 JPY per person) so that they can each present "one paper" without registering as "Regular" for the Conference.
 

08. Additional Presentations

If you wish to give multiple paper presentations at the Conference (other than the papers by your "Accompanying Student Speaker(s)"), you need to pay an additional fee of 24,000 Japanese Yen (JPY) per paper for the second and subsequent papers.
 

09. Accompanying Family Members

Those who pre-registered for the "Conference" (or "Superpass") can register their family members for APMC 2014. Accompanying Family Members should be the registrant's family or relative, such as his/her spouse (husband or wife), sibling (brother or sister), child, etc., who will not attend the conference sessions, but will participate in the conference's official events, such as the "Welcome Reception" (free of charge), the "Banquet" (5,000, 6000, or 8000 Japanese yen (JPY) per person), and/or the "Rump Session."

Please note that Accompanying Family Members cannot attend the technical sessions of the Conference or Workshops/Short Courses, and will not be provided with a copy of the Conference Proceedings or Workshops/Short Courses Digest.
Those who are interested in participating in the Conference sessions should register individually.

Each Registrant can register up to 3 Accompanying Family Members in the Registration Form. In case there are more than 3, please enter their names and other information into the "Memo" box at the bottom of the form.
 

10. Banquet

The APMC 2014 Banquet is scheduled to be held on the evening of Thursday, November 6, 2014 for the registrants of the "Conference" (or "Superpass").

The price of a Banquet Ticket for one person differs depending on the registration date;

  • • From August 8 to September 30, 2014 : 5,000 JPY per person
  • • From October 1 to 24, 2014 : 6,000 JPY per person
  • • From November 3 to 6, 2014 : 8,000 JPY per person

 

11. Rump Session

For those who registered for the "Conference" (or "Superpass"), the Rump Session is scheduled on the evening of the last day of the Conference (Friday, November 7, 2014) at a Japanese style hotel called "Iwanumaya" in the Akiu Onsen resort area.

The registrants of the "Conference (or Superpass)" can participate in this event with an extra fee, which covers the participation in the Rump Session, a room charge for one night, dinner, and breakfast.

You can select a room type from the followings;

  • • Room Type A : 14,000 JPY per person (sharing a large room with 3 other participants)
  • • Room Type B : 22,000 JPY per person (using a small room with only 1 person)
  • • Room Type C : 22,000 JPY per person (sharing a large room with 1 accompanying person or friend)
  • (The fee for Room Type B and C, however, will be fixed after September 30, 2014, and may be changed depending on the total number of the Rump Session participants.)

Those who wish to participate in this event should pay a deposit of "14,000 JPY" through the on-line Registration System.

For the participants who selected "Room Type A," the names of the participants sharing the same room will be told at the time they arrive at the Rump Session venue, Iwanumaya. As for the participants who did not select "Room Type A," they will be informed by email about the fixed fee after September 30, 2014, and should pay the difference from the deposit (14,000 JPY) at the Registration Desk before the Rump Session, namely, from November 3 to 6, 2014.
 

12. Payment Method

For Pre-Registration, the payment should be done using the on-line Credit Card Settlement System, which will be available in the "Personal Account Page."

If you have difficulty in paying by credit card, you can select another way, "Bank Transfer," by clicking the button in the Registration System. Payment by bank transfer must be completed within 10 days from the registration date. If we find the payment not completed by then, the registration will become invalid.

For On-Site Registration, the payment should be done in cash (JPY only), or by credit card.

Acceptable Card Types:

  • • Pre-Registration: VISA, MASTER, Amex, Diners, JCB
  • • On-site Registration: VISA, MASTER, Amex, Diners (JCB is not acceptable)

Please refer to the confirmation email from the Credit Card Settlement Company with the message title of "APMC 2014: Credit Card Settlement Confirmation" for the letters to be written on the bill from your credit card company. You should be able to find the following statements in the confirmation email;

  • • The transaction description on your credit card statement will be ""∗∗∗∗∗∗∗".
       (The ""∗∗∗∗∗∗∗" part will be written on the bill.)

 

13. Entrance Ticket

After you have completed your pre-registration with all the payments done, the APMC 2014 Secretariat will send you the "Entrance Ticket" by post to be delivered to you by October 31, 2014.
If it does not reach you by the time you leave for the Conference venue ("Sendai International Center" in Sendai, JAPAN), please print out the confirmation email message and bring it to the "Information Desk" on your arrival.
 

14. Cancellation

In the event of cancellation, no refund will be made after the completion of payment, no matter what the reason may be. Instead, the Conference Proceedings will be sent to the absentees after the Conference.
 

15. Privacy Policy

What you enter into the APMC 2014 Registration System will be used only for the purpose of correspondence for the APMC 2014 registration.
 

APMC 2014 Registration System


 

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